8 Easy Steps for an Awesome Field Day!

Winter is winding down, which can only mean one thing—Spring is right around the corner! You may be looking ahead to a 5th grade graduation, or even thinking of that upcoming summer vacation, but wait! Don’t let Field Day catch you by surprise this year.

At Booster Spirit Wear, we work with thousands of schools across the country every day and hear all of the best insider tips and tricks to pulling off the biggest events of the school year. Below we have complied everything we know about Field Day and built out 8 easy steps to help you be the hero for your school and students this year.

Build Your Committee and Choose a Date

Let the planning begin! First and foremost, you should pick a Field Day date that works best for your school. Consider things like your location, where you’re located, and public holidays. Once you have this set, everyone has something to look forward to!

Now it’s time to build your team. There are countless positions you may decide are important to nominate, but to name a few we suggest having a Day of Games Chair, someone over Teacher Communications, and a Sponsorship Chair. Want to keep all this info in one place? Check out this customizable Field Day Experience Toolkit to help your organize your committee and more!

Establish Sponsorship levels and begin reaching out

Sponsorship is one of the very best ways to make your Field Day a success not only your school, but for the community as a whole. Committing to the Field Day sponsorship process isn’t as daunting as some may think. In fact, we’ve provided you some simple steps below and resources to help make this an easy and rewarding process for your school here. First step? Create your sponsorship levels. These are the tiers in which businesses can commit to give. It will allow community sponsors of any level get involved with a local school they’d love to support. We’ve included suggested Sponsorship Tiers in our guide.

Order Your Field Day Merch

We believe one of the best ways to take your Field Day to the next level is to create custom merchandise for your school or even by grade. Field Day t-shirts provide an excellent place to sport sponsor logos, and your students will love having team tees, custom water bottles or shades as a memento from the day. Click here for a custom quote in seconds for all your Field Day needs!

Make Your Supplies Budget

So, planning is underway. Sponsors are beginning to deliver their support. The students and teachers getting excited. But what do you actually need? It’s time to make your supplies budget. Your committee should come together to determine everything you will need, from coolers to cones and everything in between! Find a customizable supplies budget table for your to use in our Field Day Experience Toolkit.

Recruit Parent and Teacher Volunteers

It’s likely that your committee has already been in touch with your schools PTO, but it’s a great time to begin recruiting day of volunteers for set-up, tear-down, hydration stations, and of course game masters!

Plan out the Big Day!

You’ve likely already determined your day of activities, but it’s important to make sure you have a solidified schedule to share with volunteers and teachers. Things to remember include: what will lunch look like? Is dismissal changing any? And don’t forget a rainy-day backup plan!

Set Up Field Day and Orient Your Volunteers

Weather permitting, we suggest setting up as much as possible for your Field Day activities before the day of. This is when your committed volunteers really get to show their colors! Water stations, cone stacked obstacle courses, and signage can be set up so the morning of.

You may choose to meet with your volunteers before set-up. A few things you’ll want to make sure to do when meeting with your team include: thanking them in advance! Establishing a way to communicate throughout the day. Establish clarity of roles and emergency procedures. And make sure everyone knows where to get water. We are definitely team: No one passes out!!!

Once set-up and orientation are complete, you get to take a deep breath. You’re almost there!

Have the Best Field Day Ever!!

We can’t tell you this is the easiest step, but it is by far the most exciting step! All your hard work is paying off in the form of giggles and squeals as your students seriously have the best day of the year.

We hope this post has given you an outline of how to approach and plan the best Field Day ever with less stress and more fun! If you would like an even more detailed how-to checklist with a Three Month to day-of countdown, we’ve got you cover here.

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